(This feature, written by SensĂ©e’s Group CEO Steve Mosser, was originally published on contact-centres.com and is republished with permission)
So, amidst the chaos and panic launched by the Covid-19 crisis, youâ€™ve managed to get your staff to continue working by enabling them to do their duties from home? Good.
As a fervent advocate of homeworking for the last 20 years, we feel the first part of our mission is finally hitting homeÂ (pun intended): homeworking is not a nice to have, itâ€™s a must have for any business serious about Continuity.
However, as most businesses are now realising, the challenge wasnâ€™t really in getting someone able to login and work remotely. The real business challenge is how to you resolve visibility, control and security, and critically, how do you keep your people engaged and thriving.
How do you know whatâ€™s expected of your management in this new world of work? A simplistic and improvised â€ś9 to 5â€ť approach wonâ€™t cut it.
Homeworking can certainly be virtuous on many fronts: studies show people are generally more productive when working temporarily from home. Homeworking also often leads @home workers to lose sense of boundaries between private (home) and work life. In time, this leads to staff over-working, and eventually putting themselves under too much pressure and spells dangers of burnout. I mean: how do you know whatâ€™s expected of your management in this new world of work? A simplistic and improvised â€ś9 to 5â€ť approach wonâ€™t cut it. Particularly, in households with children, the need for their care and the opportunities for disruption are now at an all-time high at all times of the day.
This raises the challenge of sustainability of working from home. A sustainable homeworking system has to take all the realities of making home the workplace into account and have solutions at the ready.
A Scheduling Service Fit for Homeworking
As a 100% virtual enterprise with over 800 employees working entirely from home – whatever their function – SensĂ©e has had to create solutions to ensure that people are productive, secure and most importantly, happy. At the heart of our ecosystem is TeamTonic, a scheduling service which enables our 800+ employees to self-roster (aka self-schedule) their work time against their private lives. This means that they are empowered to decide when they are working and manage their household accordingly. In essence, it enables our people to build work around their lives, rather than vice versa. Not only does this create stability, it is essential to @home employee well-being, and their own sustainability of working from home.
Without staff in line of sight, you need a systematic solution that is â€ścheat-proofâ€ť and drives positive behaviours without establishing a Big Brother state.
For our enterprise clients, it means they are clear when work starts and stops for each employee, and the TeamTonic tracking system means that if/when there are interruptions in work, this is automagically updated into their performance management and payroll systems. Kids streaming 4k content on YouTube chokes and kills the VPN used for work? TeamTonic automatically updates downtime and productivity loss. Trying to do so manually may work for a handful of individuals, but anything beyond will create management and HR chaos. If ignored by (over) trusting, it could lead to abuse. We all know that in contact centres, the opportunities for work avoidance are high, and unfortunately, are often attempted and successful. Without staff in line of sight, you need a systematic solution that is â€ścheat-proofâ€ť and drives positive behaviours without establishing a Big Brother state. TeamTonic strikes a balance between privacy and work monitoring through automation.
Security and BYOD
Which leads us to the final, and perhaps most critical piece: Security. In this time of business improvisation in mass deploying staff at home, the opportunities for data leaks, loss and theft are at an all-time high. Itâ€™s a hacker feast right now. Whether itâ€™s equipment youâ€™ve provided or not, the risks to your customer data are real.
Weâ€™ve long promoted a Bring Your Own Device (BYOD) architecture as it removes the burden of supplying and supporting equipment (as well as the liability of it failing and having to continue paying your staff until itâ€™s fixed).
Our solutions add up a complete technology ecosystem …….Â Â that today not only manages complex operations for over 800 SensĂ©e HomeAgents but also thousands of client staff in well-known UK organisations.
However any Infosec person will tell you itâ€™s not for the fainthearted and it creates a realm of IS nightmares: how do you ensure the machine is clean, free of viruses, spyware, malware etc? Our SafeOS solution enables you to turn any Windows machine into a secure thin client with 2 Factor Authentication, Schedule Access and encrypted connections. Itâ€™s not only the best security money can buy, itâ€™s actually more secure (and scalable) than providing your own equipment to your staff.
Together, our solutions add up a complete technology ecosystem thatâ€™s purpose built for homeworking. An ecosystem that today not only manages complex operations for over 800 SensĂ©e HomeAgents but also thousands of client staff in well-known UK organisations.
So, the dawn of homeworking is finally here. Perhaps forcibly so, but we should now take this opportunity to identify and address its implications on management, security and employee-wellbeing. A world-class homeworking solution is one that raises the bar across these three areas so that everybody but the hackers thrive. We call this Homeworking 2.0.